IF YOU HAVE ANY QUESTIONS PLEASE CONTACT ME joe.shope@usu.edu or 881-8107

Account information

Your email account has now been migrated to the aggies server, in the future you will use your banner login to access it - A# and banner password

You will be receiving at least one email from USU IT informing you that your email aliases have been changed. You will not receive one regarding your Biology email account but it will also be changed to forward to your aggies account.

Your new primary email alias will be firstname.lastname@usu.edu, your actual email account is A00012345@aggies.usu.edu - so if you see this in a message header it's OK.

 

Your biology email account (ie. jshope@biology.usu.edu) has been added as an alias on your new account and you will still receive email from it as well as all other old email addresses.

 

Regardless of which address you receive mail from, when you reply, the sending alias will be the firstname.lastname@usu.edu.  The same is also true for when you send mail. So all of your outgoing mail will be sent from the firstname.lastname@usu.edu alias.

 

 

There are screen captures next to many of the instructions to help clarify.


 

Outlook 2007 - creating a new profile

  • Close Outlook
  • go to "Start", right click on the Outlook icon in the upper left portion of the start panel and select "properties" LINK
  • click on the "Show Profiles..." button LINK

click on the "Add..." button 

  • type "aggies" in the Profile Name: box and click "OK" LINK
  • put your name in the "Your Name:" box LINK

          put your A#@aggies.usu.edu (ie. A00012345@aggies.usu.edu) in the "E-mail Address: box"

          DO NOT enter your password at this time; the "Next>" button at the bottom of the page should now be active - click on it

  • this may take several minutes LINK

          a popup box will appear for you to enter your username and password enter it as follows:

          username "aggies\A00012345"

          password - your banner password

  • you will now have a small panel showing your Outlook profiles, Biology (usually "Default Outlook Profile") and the new aggies profile. 

          be certain to UNCHECK the "Always use this profile" and do CHECK "Prompt for a profile to be used" LINK

  • If you experience problems please contact me 

 

 

Outlook 2003 - creating a new profile

 

  • Close Outlook
  • go to "Start", right click on the Outlook icon in the upper left portion of the start panel and select "properties" LINK
  • click on the "Show Profiles..." button LINK

make certain that the "Prompt for a profile to be used" option is checked

click on the "Add..." button 

  • type "aggies" in the Profile Name: box and click "OK" LINK

  • check "Add a new e-mail account" and click "Next"  LINK

  • check "Microsoft Exchange Server" and click "Next"  LINK

  • type exchg-be01.aggies.usu.edu into the box for the Microsoft Exchange Server  LINK

type your A number into the User Name box

click on Check Name

  • a window will pop up  LINK

type aggies\anumber in the User name box

type banner password in the Password box

  • when your name is authenticated click "Next" LINK

  • you should now have a Congratulations! window - click "Finish" LINK

  • you should now see a window with two profiles listed; aggies & Default LINK

be certain that the "Prompt for a profile to be used" button is checked

 

 

 

 

Mac Mail (IMAP connection) - creating a new profile

  • Click "Mail" in the top toolbar

  • Choose "Preferences" from the menu

  • Select "Accounts" in the window

  • Click the "+" button in the bottom left

  • Fill in your name, email (first.last@usu.edu) and password

click continue

  • Select "IMAP" as the account type

  • Type "aggies" as the description

  • type "owa.usu.edu" as the "Incoming Mail Server"

  • For "User Name" enter your A number (A00011223)

  • For "Password" enter your Banner password

click continue

  • For "Description" type "USU Mail Relay"

  • For "Outgoing Mail Server" type "mailrelay.usu.edu"

  • Check "Use Authentication"

  • Enter your A number and Banner password

  • click continue

  • Click "Create" on the Account Summary Screen

  • Close the "Accounts" window and you will be at the Inbox

  • Your Mac Mail should now access your aggies exchange account


 

 

Exporting your biology account (Outlook 2003 & 2007)

  • start Outlook and select your biology profile (Default Outlook Profile) LINK
  • in Outlook select "File" and then "Import and Export..." LINK
  • choose "Export to a file" then "Personal Folder File (.pst)" LINK
  • select your Mailbox (eg. "Mailbox - Joe Shope") AND be certain the "Include subfolders" box is checked LINK
  • you will now be prompted to save the file - I suggest saving it on your desktop (you can get there by clicking on the "Browse" button) and naming it "migration.pst" rather than the default "backup.pst" LINK

be certain that the "Replace duplicates with items exported" is checked and then click "Finish"

you will now be prompted to enter a password, I would STRONGLY SUGGEST that you use a very simple password that you couldn't possibly forget (perhaps you first name)

you may be prompted to enter the password a second time

 

 

Importing into your aggies account

  • open your aggies email account
  • be certain that you have selected your root Mailbox (eg. "Mailbox - Joe Shope") as the destination LINK
  • select "File" and then "Import and Export..." LINK

choose "Import from another program or file" then "Personal Folder File (.pst)"

  • browse to the desktop and select the "migration.pst" you created in the steps above LINK

click on "Open" BE CERTAIN that the "Replace duplicates with items exported" is checked

click "next" and enter the simple password, you may be prompted to enter the password a second time

  • BE CERTAIN the "Include subfolders" box is checked AND "Import items into the same folder in:" is checked AND that the name in the box is similar to "Mailbox - Joe Shope" LINK 
  • click "Finish" to complete the import

  • Close Outlook and log in to your aggies profile, you should see all of the old email from your biology account

  • When you have successfully logged into your aggies account AND all of your email items have been successfully imported into it you can move the migration.pst file to the recycle bin

 

In the future:

1.) use the "aggies" profile to access your email via outlook

2.) all email will be delivered to your aggies account (including biology)

3.) all outgoing mail will be sent from your firstname.lastname@usu.edu alias

4.) webmail can be accessed via owa.usu.edu

 

Please contact me if you are uncertain about any of the steps